Hi Claire-

 

I will get back to you today about all this, thanks!

 

 

Amber Poythress

Events Coordinator

Daugherty Water for Food Global Institute at the University of Nebraska

 

 

 

From: Claire Turner <cturner@sonburst.com>
Sent: Wednesday, April 16, 2025 1:58 PM
To: Frances Hayes <fhayes@nebraska.edu>; Amber Poythress <apoythress@nebraska.edu>
Cc: dwficomms@lists.nebraska.edu
Subject: Re: W4F - Presentations & Final Planning

 

Caution: Non-NU Email

 

Perfect, thanks Frances. 

 

Reviewing the updated logistic doc, a few additional questions:

  1. Does your team need assistance moving the chairs/sofa during the breaks in the auditorium?
  1. Do you have the podiums for the breakout sessions, or did you need ours? 
  1. Banquet Hall Reception: I have chatted with Megan about this, but I will be providing linens for the cocktail tables and dining tables, but any buffets/bars/vendors needing linens are not planned to come from me, correct?
  1. Breakout Room Sets: Do you need our assistance adding/removing chairs from stage depending on speaker needs?
  1. Tear down on Thursday — I see it is listed to strike the registration booth once the USDA session begins, does this include signage & other prefunction items? 

 

Thanks!

Claire

From: Frances Hayes <fhayes@nebraska.edu>
Sent: Wednesday, April 16, 2025 1:36 PM
To: Claire Turner <cturner@sonburst.com>; Amber Poythress <apoythress@nebraska.edu>
Cc: dwficomms@lists.nebraska.edu <dwficomms@lists.nebraska.edu>
Subject: Re: W4F - Presentations & Final Planning

 

Hi Claire,

 

I can answer a few of these questions and I’ll let Amber chime in on the rest.

 

  1. Will you be updating the 2025 Draft Session Proposals doc with the presentation names for each presenter/session? I have asked each session leader to provide timing by next Monday, April 21 if they would like to utilize your timekeeping option and that information will be stored in this document. If they do not provide this, they will keep time on their own as the moderator. https://docs.google.com/document/d/1bv24iesQxyUcQssOFlM82A7v8_vOCnQAQAVahg9ZjqY/edit?usp=sharing
  2. What is the best way for us to access those presentations? I can share a onedrive link with you & you can upload as you receive the final copies, or if you have a system that allows sharing you could share with me and I can download them to our system? Open to thoughts.  I have created a OneDrive link here: ​Folder icon Presentations Let me know if you have any trouble accessing it. Inside the main folder, I have this divided by room, by date and then by time/session. Presentations will be numbered according to order, then include the session number, and then the presenter’s last name. We are asking all speakers and sessions leaders to arrive 10-15 minutes early to the session to ensure you have their current presentation and the order is correct. This worked well when we did it this way in 2023.
  3. When are your presentations due from presenters? April 21, although I’m guess our speakers won’t stick to that…
  4. Mondays from Field to Forum event - what (as far as prefunciton signage, reg desk, etc.) needs to be set prior to this meeting? We will have the AV set by Noon, but not sure on timeline or need for prefunction items. I will let Amber answer this one!

 

Also, we have a new logistics document that includes a bit more detail and will continue to use this one moving forward: https://docs.google.com/document/d/1tv55D6uSCcjX07Tm21dhtE1sJVFC4eR8-gzU0Zc9NC0/edit?usp=sharing

 

Thanks!

 

 

Frances Hayes

Director of Communications and Public Relations

Daugherty Water for Food Global Institute at the University of Nebraska

Nebraska Innovation Campus

2021 Transformation Dr. | Ste 3220 | Lincoln, NE 68588

e: fhayes@nebraska.edu | p: +1 402.472.9510

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From: Claire Turner <cturner@sonburst.com>
Date: Wednesday, April 16, 2025 at 1:03 PM
To: Frances Hayes <fhayes@nebraska.edu>, Amber Poythress <apoythress@nebraska.edu>
Subject: W4F - Presentations & Final Planning

Caution: Non-NU Email

 

Hi Ladies, 

 

I am updating our notes with your agenda details and have a few questions. 

 

  1. Will you be updating the 2025 Draft Session Proposals doc with the presentation names for each presenter/session? 
  1. What is the best way for us to access those presentations? I can share a onedrive link with you & you can upload as you receive the final copies, or if you have a system that allows sharing you could share with me and I can download them to our system? Open to thoughts. 
  1. When are your presentations due from presenters?
  1. Mondays from Field to Forum event - what (as far as prefunciton signage, reg desk, etc.) needs to be set prior to this meeting? We will have the AV set by Noon, but not sure on timeline or need for prefunction items. 

 

Thanks!

Claire

 

Claire Turner

Client Services Project Manager

Sonburst Communication

O: 402-333-7620 Ext 200