Hi Claire-
Sorry to be later than I said. Here you go! Do you have time for a call next week so we can make sure all set and ready to go for 4/28?
Reviewing the updated logistic doc, a few additional questions:
- Does your team need assistance moving the chairs/sofa during the breaks in the auditorium? – yes.
- Do you have the podiums for the breakout sessions, or did you need ours? – we have podiums
- Banquet Hall Reception: I have chatted with Megan about this, but I will be providing linens for the cocktail tables and dining tables, but any
buffets/bars/vendors needing linens are not planned to come from me, correct? -our cater, Venue, provides the linens.
- Breakout Room Sets: Do you need our assistance adding/removing chairs from stage depending on speaker needs? – no, we will get this covered by
our staff volunteers.
- Tear down on Thursday — I see it is listed to strike the registration booth once the USDA session begins, does this include signage & other prefunction
items? - Yes
From: Claire Turner <cturner@sonburst.com>
Sent: Wednesday, April 16, 2025 5:05 PM
To: Amber Poythress <apoythress@nebraska.edu>; Frances Hayes <fhayes@nebraska.edu>
Cc: dwficomms@lists.nebraska.edu
Subject: Re: W4F - Presentations & Final Planning
|
Caution: Non-NU Email
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No worries, thanks for following up!
From: Amber Poythress <apoythress@nebraska.edu>
Sent: Wednesday, April 16, 2025 4:58:36 PM
To: Amber Poythress <apoythress@nebraska.edu>; Claire Turner <cturner@sonburst.com>; Frances Hayes <fhayes@nebraska.edu>
Cc: dwficomms@lists.nebraska.edu <dwficomms@lists.nebraska.edu>
Subject: RE: W4F - Presentations & Final Planning
Hi Claire,
I’m a little behind today. I will touch base with you about this tomorrow before 10:30am.
Kind regards,
Amber
Amber Poythress
Events Coordinator
Daugherty Water for Food Global Institute at the University
of Nebraska
From: Amber Poythress <apoythress@nebraska.edu>
Sent: Wednesday, April 16, 2025 2:02 PM
To: Claire Turner <cturner@sonburst.com>; Frances Hayes <fhayes@nebraska.edu>
Cc: dwficomms@lists.nebraska.edu
Subject: [Dwficomms] Re: W4F - Presentations & Final Planning
Hi Claire-
I will get back to you today about all this, thanks!
Amber Poythress
Events Coordinator
Daugherty Water for Food Global Institute at the University
of Nebraska
From: Claire Turner <cturner@sonburst.com>
Sent: Wednesday, April 16, 2025 1:58 PM
To: Frances Hayes <fhayes@nebraska.edu>; Amber Poythress <apoythress@nebraska.edu>
Cc: dwficomms@lists.nebraska.edu
Subject: Re: W4F - Presentations & Final Planning
|
Caution: Non-NU Email
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Perfect, thanks Frances.
Reviewing the updated logistic doc, a few additional questions:
- Does your team need assistance moving the chairs/sofa during the breaks in the auditorium?
- Do you have the podiums for the breakout sessions, or did you need ours?
- Banquet Hall Reception: I have chatted with Megan about this, but I will be providing linens for the cocktail tables and dining tables, but any
buffets/bars/vendors needing linens are not planned to come from me, correct?
- Breakout Room Sets: Do you need our assistance adding/removing chairs from stage depending on speaker needs?
- Tear down on Thursday — I see it is listed to strike the registration booth once the USDA session begins, does this include signage & other prefunction
items?
Thanks!
Claire
From: Frances Hayes <fhayes@nebraska.edu>
Sent: Wednesday, April 16, 2025 1:36 PM
To: Claire Turner <cturner@sonburst.com>; Amber Poythress <apoythress@nebraska.edu>
Cc: dwficomms@lists.nebraska.edu <dwficomms@lists.nebraska.edu>
Subject: Re: W4F - Presentations & Final Planning
Hi Claire,
I can answer a few of these questions and I’ll let Amber chime in on the rest.
- Will you be updating the 2025 Draft Session Proposals doc with the presentation names for each presenter/session? I
have asked each session leader to provide timing by next Monday, April 21 if they would like to utilize your timekeeping option and that information will be stored in this document. If they do not provide this, they will keep time on their own as the moderator.
https://docs.google.com/document/d/1bv24iesQxyUcQssOFlM82A7v8_vOCnQAQAVahg9ZjqY/edit?usp=sharing
- What is the best way for us to access those presentations? I can share a onedrive link with you & you can upload
as you receive the final copies, or if you have a system that allows sharing you could share with me and I can download them to our system? Open to thoughts.
I have created a OneDrive link here:
Presentations
Let me know if you have any trouble accessing it. Inside the main folder, I have this divided by room, by date and then by time/session. Presentations will be numbered according to order, then include the session number, and then
the presenter’s last name. We are asking all speakers and sessions leaders to arrive 10-15 minutes early to the session to ensure you have their current presentation and the order is correct. This worked well when we did it this way in 2023. - When are your presentations due from presenters?
April 21, although I’m guess our speakers won’t stick to that…
- Mondays from Field to Forum event - what (as far as prefunciton signage, reg desk, etc.) needs to be set prior to this meeting? We will
have the AV set by Noon, but not sure on timeline or need for prefunction items. I will let Amber answer this one!
Also, we have a new logistics document that includes a bit more detail and will continue to use this one moving forward:
https://docs.google.com/document/d/1tv55D6uSCcjX07Tm21dhtE1sJVFC4eR8-gzU0Zc9NC0/edit?usp=sharing
Thanks!
Frances Hayes
Director of Communications and Public Relations
Daugherty Water for Food Global
Institute at the University of Nebraska
Nebraska Innovation Campus
2021 Transformation Dr.
| Ste 3220
| Lincoln, NE 68588
e:
fhayes@nebraska.edu
| p: +1 402.472.9510
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