FYI…
From: University Travel Office via Nutravel <nutravel@lists.nebraska.edu>
Sent: Wednesday, April 24, 2024 8:20 AM
Subject: NU Travel Office eNews: April 2024
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To better assist with travel/non-travel questions or issues, please submit a
Travel/Non-Travel Help Request
via the tile in Firefly. |
Please read and distribute as needed.
Transition to Firefly Travel (Request and Expense)
Expense reports for Concur travel requests need to be submitted as soon as possible, as Concur Requests and Expense will be decommissioned on June 15, 2024.
- The process for booking air, hotel, and car rentals will remain in Concur, the tool used by the university’s travel management company.
Do not cancel or reschedule reservations for airfare, car, or hotel.
- Approved travel requests in Concur for future travel after April 15, 2024, need to be recreated in Firefly (this needs to be done by the traveler
or a delegate – it is not an automated process).
A detailed Q&A is posted on the
University’s website. Faculty and
staff with additional questions may contact the University of Nebraska’s Travel Office through an
online form
or by emailing
traveloffice@nebraska.edu.
The Scarlet Hotel
The University of Nebraska has partnered with the Scarlet Hotel in Lincoln
on a negotiated rate. The rate is only available when booking through Concur. For groups of ten or more, please contact the hotel directly.
Assigning a Delegate
Employees can assign a delegate to prepare non-travel expense reports, travel requests, and expense reports; however, only the employee can submit on their behalf. When assigning
a delegate, select Delegate Travel Entry. Note: if an employee was mistakenly assigned as a
Travel and Expense Approver, please delete the entry; otherwise, the delegate will receive approval notifications instead of the approver. Both a
quick reference guide
and video
are available for this feature.
Firefly Travel Tips:
- When traveling to Washington DC, select
District of Columbia from the state drop-down menu and enter District of Columbia in the city field.
- If not seeing the
Calculate Amount button on meals per diem, collapse the Firefly left menu (click on three horizontal lines at the top left) or reduce the browser zoom.
- Approved requests in Firefly can be recalled, edited, and resubmitted.
- Domestic travel: one day before the start date.
- International travel: 15 days before start date.
- Adding Conference Attendee/Participant expense type in a travel request requires an agenda (attachment) and dollar amount.
- Travelers can attach a screenshot of the conference agenda or dates.
- If attending a no-cost conference, enter “Reg/Conf Fees-Paid By” expense type and enter $1.00.
- If traveling to a multi-day event and return home each night instead of incurring nightly lodging, the pre-trip request
needs to be a blanket request (BTA) to claim Meals One-Day per the University travel policy:
- Breakfast: if the departure time is at or before 6:30 a.m.
- Lunch: reimbursement not allowed.
- Dinner: if return time is at or after 7:00 p.m.
Travel Videos
To assist with the new Firefly travel application, four videos have been created.
- Blanket Travel Authorization (BTA) Request:
https://ffnews.nebraska.edu/travel/BTA_Request.mp4
- Blanket Travel Authorization (BTA) Expense:
https://ffnews.nebraska.edu/travel/BTA_Expense.mp4
- International Travel Request with Personal and/or Companion Travel:
https://ffnews.nebraska.edu/travel/REQ_INTL.mp4
- Assigning a Delegate:
https://ffnews.nebraska.edu/travel/Assign_Delegate.mp4
Concur Changing Design Theme
The Concur interface/design has changed. Even though Requests and Expenses are now submitted via Firefly, the new design will affect the Concur Booking Tool, which is managed
by Fox World Travel.
To act on a traveler’s behalf, click the profile icon
at the
top right. To locate requests and expenses, click the Home dropdown menu
.
Fox World Travel: Live Chat Support
Fox World Travel provides a live chat within Concur booking tool to support University travelers. Detailed information can be found
here.
Travel Training Schedule
The training schedule has been posted to the
NU travel website.
Firefly travel training information can be found in Bridge LMS.
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Melody Stark NU Travel Office/Sourcing Agent Procure-to-Pay Office: (402) 554-3456 |
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