Hi everyone!
My name is Kal Jordan-DeBruin, and I work at Ohio State University in the Global Engagement program. I hope you're all doing well!
We are considering ways to reduce student "no-shows" at events and trips. We're mostly concerned because students are taking the chance from another student to get to go to our programs because there isn't a ticket or space for them on the bus.
What are some of the ways that y'all are working to reduce this problem?
Do any of your schools charge fees or "deposits" for students to go to your events? How does this work at your school? Do you charge students on the waitlist? Do you ask students to put down a "deposit" and then refund it if the student goes on the trip? What are the typical fees that you would charge?
Ohio State has never charged its students for trips and events arranged by Global Engagement/Office of International Affairs, so at this moment, we're just collecting information on how this could look at our university.
Thank you in advance for any insight or feedback you may have!
Best, Kal Jordan-DeBruin
[The Ohio State University]
Kal Jordan-DeBruin Program Assistant for Global Engagement
The Ohio State University Office of International Affairs 140 Enarson Classroom Building 2009 Millikin Road, Columbus, OH 43210 (614) 292-4952 (office) jordan-debruin.1@osu.edumailto:jordan-debruin.1@osu.edu
Pronouns: she/her
Hey Kal,
We have had this experience at Rutgers as well - students register for a trip but then they don't show up on the day of the event. Here are some things we've tried to alleviate the problem.
A few years ago, we asked students to put down a small cash deposit after registering (This was before Venmo). Students had to stop by our office with $10 to secure their spot. We held on to their cash in our office and then returned it to them once they got on the bus. We would get 100% attendance - no issues. But, holding on to cash can be risky and students usually use mobile payment systems these days and complain about not having paper money.
Now, we keep a waitlist and let those at the top of that list know that they can try "standby" in case of a no-show on the day of the trip. We usually have 5-10 waitlisters come and let them on the bus if a confirmed student doesn't show up. It's not ideal (sometimes we need to turn waitlisters away and other times I still have more no-shows than waitlisters) but it does help.
Good luck, G
Greg Costalas Assistant Director - Global Programming and Events Rutgers Global 30 College Avenue New Brunswick, NJ 08901 global.rutgers.edu
[cid:7fabd85d-8da5-4934-a455-95b9ddaaabf0] ________________________________ From: Jordan-DeBruin, Kal jordan-debruin.1@osu.edu Sent: Friday, April 5, 2024 10:35 AM To: btaa.intl.support@lists.unl.edu btaa.intl.support@lists.unl.edu Subject: [btaa.intl.support] Does your school charge students for programs/trips?
Hi everyone!
My name is Kal Jordan-DeBruin, and I work at Ohio State University in the Global Engagement program. I hope you’re all doing well!
We are considering ways to reduce student “no-shows” at events and trips. We’re mostly concerned because students are taking the chance from another student to get to go to our programs because there isn’t a ticket or space for them on the bus.
What are some of the ways that y’all are working to reduce this problem?
Do any of your schools charge fees or “deposits” for students to go to your events? How does this work at your school? Do you charge students on the waitlist? Do you ask students to put down a “deposit” and then refund it if the student goes on the trip? What are the typical fees that you would charge?
Ohio State has never charged its students for trips and events arranged by Global Engagement/Office of International Affairs, so at this moment, we’re just collecting information on how this could look at our university.
Thank you in advance for any insight or feedback you may have!
Best,
Kal Jordan-DeBruin
[The Ohio State University]
Kal Jordan-DeBruin Program Assistant for Global Engagement
The Ohio State University Office of International Affairs 140 Enarson Classroom Building 2009 Millikin Road, Columbus, OH 43210
(614) 292-4952 (office) jordan-debruin.1@osu.edumailto:jordan-debruin.1@osu.edu
Pronouns: she/her
Hi Kal!
I am assuming you will be getting lots of emails and we might all benefit from this question. I created a google doc in which we can all add our strategies (could we add this into our BTAA shared folder? I don't have access to add files on there)
https://docs.google.com/document/d/1Om_Syu0ttDQnWKHitGVbWXI_3nPLxQdhJCHjA2da...
Mainly for us some quick strategies:
- Prize give aways: we do this with soccer tickets where we do an instagram give away for tickets - Tickets are given to the student 48 hrs prior to the event allowing us to switch tickets if need - Doing "Drop Times" like a sneaker release at a campus wide event - Use of public transportation as much as possible (or securing free metro transit passes) - Swag they can get on day of event
BUT, we also have folks that do not end up showing up as well, so if others have more strategies I would also love to hear from you all!
Marina
*Marina Uehara, LGSW* (pronouns https://www.mypronouns.org/: she, her, hers)
Program Director for Student Engagement International Student & Scholar Services (ISSS http://www.isss.umn.edu/) | Global Programs & Strategy Alliance https://global.umn.edu/ | University of Minnesota Phone: 612-624-7381 (I am currently working from home, please email to contact me) https://calendar.google.com/calendar/selfsched?sstoken=UUI1RERadjEtakJWfGRlZmF1bHR8NjFhNjMxMTgwNTg2ZjBkYWRjNDc0Y2M5MDFmN2YzNTc Book a meeting https://calendar.google.com/calendar/selfsched?sstoken=UUI1RERadjEtakJWfGRlZmF1bHR8NjFhNjMxMTgwNTg2ZjBkYWRjNDc0Y2M5MDFmN2YzNTc
On Fri, Apr 5, 2024 at 9:35 AM Jordan-DeBruin, Kal jordan-debruin.1@osu.edu wrote:
Hi everyone!
My name is Kal Jordan-DeBruin, and I work at Ohio State University in the Global Engagement program. I hope you’re all doing well!
We are considering ways to reduce student “no-shows” at events and trips. We’re mostly concerned because students are taking the chance from another student to get to go to our programs because there isn’t a ticket or space for them on the bus.
What are some of the ways that y’all are working to reduce this problem?
Do any of your schools charge fees or “deposits” for students to go to your events? How does this work at your school? Do you charge students on the waitlist? Do you ask students to put down a “deposit” and then refund it if the student goes on the trip? What are the typical fees that you would charge?
Ohio State has never charged its students for trips and events arranged by Global Engagement/Office of International Affairs, so at this moment, we’re just collecting information on how this could look at our university.
Thank you in advance for any insight or feedback you may have!
Best,
Kal Jordan-DeBruin
[image: The Ohio State University]
*Kal Jordan-DeBruin* Program Assistant for Global Engagement
*The Ohio State University* Office of International Affairs 140 Enarson Classroom Building 2009 Millikin Road, Columbus, OH 43210
(614) 292-4952 (office) jordan-debruin.1@osu.edu
Pronouns: she/her
Hi Kal-
We have recently started charging for trips for this same reason. We also recently made a decision that we would not offer refunds [unless for very good reason]. We don’t charge much but we do feel like these extra steps have helped. We are curious to hear from others on this topic as well.
Take care, Jessie
[signature_1468211333] Jessie Keaton | (she/her/hershttps://gscc.msu.edu/education/pronouns.html) International Student Advisor, Engagement Coordinator Office for International Students and Scholars (OISS) Michigan State University https://oiss.isp.msu.edu/ Schedule a Zoom Appointmenthttps://calendly.com/keatonje Join Zoom Drop-In Hourshttps://msu.zoom.us/j/96984032910 | Tuesday 10-11AM, Friday 1:30-2:30PM Follow @OISSMSU on Facebookhttps://www.facebook.com/oissmsu and Instagramhttps://www.instagram.com/oissmsu/
From: Jordan-DeBruin, Kal jordan-debruin.1@osu.edu Date: Friday, April 5, 2024 at 10:35 AM To: btaa.intl.support@lists.unl.edu btaa.intl.support@lists.unl.edu Subject: [btaa.intl.support] Does your school charge students for programs/trips? Hi everyone!
My name is Kal Jordan-DeBruin, and I work at Ohio State University in the Global Engagement program. I hope you’re all doing well!
We are considering ways to reduce student “no-shows” at events and trips. We’re mostly concerned because students are taking the chance from another student to get to go to our programs because there isn’t a ticket or space for them on the bus.
What are some of the ways that y’all are working to reduce this problem?
Do any of your schools charge fees or “deposits” for students to go to your events? How does this work at your school? Do you charge students on the waitlist? Do you ask students to put down a “deposit” and then refund it if the student goes on the trip? What are the typical fees that you would charge?
Ohio State has never charged its students for trips and events arranged by Global Engagement/Office of International Affairs, so at this moment, we’re just collecting information on how this could look at our university.
Thank you in advance for any insight or feedback you may have!
Best, Kal Jordan-DeBruin
[The Ohio State University]
Kal Jordan-DeBruin Program Assistant for Global Engagement
The Ohio State University Office of International Affairs 140 Enarson Classroom Building 2009 Millikin Road, Columbus, OH 43210 (614) 292-4952 (office) jordan-debruin.1@osu.edumailto:jordan-debruin.1@osu.edu
Pronouns: she/her
We do charge as well, but we usually subsidize costs for students/scholars. For example, the Spring Break trip to Nashville- we charged students/scholars $100 which included hotel, bus, tickets to museums (etc), and a couple of meals.
Best,
STEPHANIE DVORACHEK Associate Director
University of Illinois Urbana-Champaign Illinois International International Student and Scholar Services 400 TSS | M/C 306 Champaign, IL 61820 217.333.1303 | sjahn@illinois.edumailto:sjahn@illinois.edu isss.illinois.eduhttp://isss.illinois.edu/
[cid:image003.png@01DA8BF1.01819660]http://illinois.edu/
Under the Illinois Freedom of Information Act any written communication to or from university employees regarding university business is a public record and may be subject to public disclosure.
The University of Illinois System Privacy Statementhttps://www.vpaa.uillinois.edu/resources/web_privacy explains how the University processes personal information and sensitive personal information, including for persons providing such information from outside the United States. You are encouraged to read this statement if you have questions about your privacy, including who to contact at the University of Illinois, any rights you may have under applicable privacy laws, and how you can file a complaint.
From: Keaton, Jessica keatonje@msu.edu Sent: Friday, April 5, 2024 10:22 AM To: Jordan-DeBruin, Kal jordan-debruin.1@osu.edu; btaa.intl.support@lists.unl.edu Subject: [btaa.intl.support] Re: Does your school charge students for programs/trips?
Hi Kal-
We have recently started charging for trips for this same reason. We also recently made a decision that we would not offer refunds [unless for very good reason]. We don't charge much but we do feel like these extra steps have helped. We are curious to hear from others on this topic as well.
Take care, Jessie
[signature_1468211333] Jessie Keaton | (she/her/hershttps://urldefense.com/v3/__https:/gscc.msu.edu/education/pronouns.html__;!!DZ3fjg!9NyZsdO1dxXM_AmrtYkNiDcpe-jruUCzmH3neqgUyYHVg0lvbl1qF2JF45xqk2oHE-MkR_HB0k1NDS2UHQ$) International Student Advisor, Engagement Coordinator Office for International Students and Scholars (OISS) Michigan State University https://oiss.isp.msu.edu/https://urldefense.com/v3/__https:/oiss.isp.msu.edu/__;!!DZ3fjg!9NyZsdO1dxXM_AmrtYkNiDcpe-jruUCzmH3neqgUyYHVg0lvbl1qF2JF45xqk2oHE-MkR_HB0k00ihCcTw$ Schedule a Zoom Appointmenthttps://urldefense.com/v3/__https:/calendly.com/keatonje__;!!DZ3fjg!9NyZsdO1dxXM_AmrtYkNiDcpe-jruUCzmH3neqgUyYHVg0lvbl1qF2JF45xqk2oHE-MkR_HB0k36akgctQ$ Join Zoom Drop-In Hourshttps://msu.zoom.us/j/96984032910 | Tuesday 10-11AM, Friday 1:30-2:30PM Follow @OISSMSU on Facebookhttps://urldefense.com/v3/__https:/www.facebook.com/oissmsu__;!!DZ3fjg!9NyZsdO1dxXM_AmrtYkNiDcpe-jruUCzmH3neqgUyYHVg0lvbl1qF2JF45xqk2oHE-MkR_HB0k1386h6ZQ$ and Instagramhttps://urldefense.com/v3/__https:/www.instagram.com/oissmsu/__;!!DZ3fjg!9NyZsdO1dxXM_AmrtYkNiDcpe-jruUCzmH3neqgUyYHVg0lvbl1qF2JF45xqk2oHE-MkR_HB0k2F4k0vUQ$
From: Jordan-DeBruin, Kal <jordan-debruin.1@osu.edumailto:jordan-debruin.1@osu.edu> Date: Friday, April 5, 2024 at 10:35 AM To: btaa.intl.support@lists.unl.edumailto:btaa.intl.support@lists.unl.edu <btaa.intl.support@lists.unl.edumailto:btaa.intl.support@lists.unl.edu> Subject: [btaa.intl.support] Does your school charge students for programs/trips? Hi everyone!
My name is Kal Jordan-DeBruin, and I work at Ohio State University in the Global Engagement program. I hope you're all doing well!
We are considering ways to reduce student "no-shows" at events and trips. We're mostly concerned because students are taking the chance from another student to get to go to our programs because there isn't a ticket or space for them on the bus.
What are some of the ways that y'all are working to reduce this problem?
Do any of your schools charge fees or "deposits" for students to go to your events? How does this work at your school? Do you charge students on the waitlist? Do you ask students to put down a "deposit" and then refund it if the student goes on the trip? What are the typical fees that you would charge?
Ohio State has never charged its students for trips and events arranged by Global Engagement/Office of International Affairs, so at this moment, we're just collecting information on how this could look at our university.
Thank you in advance for any insight or feedback you may have!
Best, Kal Jordan-DeBruin
[The Ohio State University]
Kal Jordan-DeBruin Program Assistant for Global Engagement
The Ohio State University Office of International Affairs 140 Enarson Classroom Building 2009 Millikin Road, Columbus, OH 43210 (614) 292-4952 (office) jordan-debruin.1@osu.edumailto:jordan-debruin.1@osu.edu
Pronouns: she/her
btaa.intl.support@lists.unl.edu
-
Dvorachek, Stephanie Jeannine -
Greg Costalas -
Jordan-DeBruin, Kal -
Keaton, Jessica -
Marina Uehara